Privacy, GDPR and Cookies

How we collect, use, and protect your personal data.

Privacy Policy

The International IPS AI Guidance Initiative™ is committed to protecting your privacy. This policy explains how we collect, use, store, and protect personal data when you use this website.

This website is operated by Technical Documentation World Ltd trading as Tech Data World. We are responsible for the personal data we collect and process through this site.

Data We Collect

The primary way we collect personal data is when you voluntarily provide it through our contact form. This may include your name, email address, and any message you choose to send.

We may also collect technical data such as your IP address, browser type, and information about how you use our website through cookies and similar technologies. See the Cookies section below for more detail.

How We Use Your Data

We use the personal data you provide to respond to your enquiries, to communicate with you about the initiative, and to improve our services.

We do not sell, rent, or trade your personal data to third parties. We may share data with service providers who assist us in operating this website (such as hosting or email services) under strict data processing agreements.

Your Rights Under GDPR

If you are in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR), including:

Right of access: You can request a copy of the personal data we hold about you.
Right to rectification: You can ask us to correct inaccurate or incomplete data.
Right to erasure: You can request that we delete your personal data in certain circumstances.
Right to restrict processing: You can ask us to limit how we use your data.
Right to data portability: You can request your data in a structured, machine-readable format.
Right to object: You can object to processing of your data in certain circumstances.
Right to withdraw consent: Where we rely on consent, you can withdraw it at any time.

To exercise any of these rights, please contact us through the website. You also have the right to lodge a complaint with a data protection supervisory authority in your country.

Legal Basis for Processing

We process your personal data on the following legal bases:

Consent: Where you have given clear consent for us to process your data (e.g. when you submit the contact form or accept cookies).
Legitimate interests: Where processing is necessary for our legitimate interests (e.g. website security, improving our services) and does not override your rights.
Legal obligation: Where we are required to process data to comply with the law.

Cookies

This website uses cookies to enhance your experience and to remember your preferences. A cookie is a small text file stored on your device when you visit a website.

Strictly Necessary Cookies

These cookies are essential for the website to function. They include cookies that remember your cookie consent preferences and enable basic features such as navigation. They cannot be disabled.

Functional Cookies

These cookies enable enhanced functionality and personalisation, such as remembering your preferences. They are only set if you consent.

Managing Cookies

You can control and manage cookies through your browser settings. You can withdraw your consent at any time by clearing your cookies for this website (which will show the cookie consent banner again on your next visit) or by contacting us. Note that disabling certain cookies may affect how the website functions.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements.

Contact form submissions are typically retained for up to two years unless a longer retention period is required by law. Cookie consent preferences are stored until you clear your cookies or withdraw consent.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

While we strive to protect your data, no method of transmission over the internet is completely secure. We cannot guarantee absolute security of data transmitted to our website.

Contact Us

For questions about this privacy policy, to exercise your data protection rights, or to make a complaint, please contact us through the website contact form.